2025 Welcome Expo Vendor Registration!

Be a Vendor - Sign Up Today! 

It is that time of year to sign up for the annual Carlisle Barracks MWR Welcome Expo! All Off-Post Vendors* and On-Post Vendors are cordially invited to attend this year's event which will take place on 6 August from 9:00 a.m. to 1:00 p.m. The Welcome Expo will occur inside the Letort View Conference Center (LVCC) and outside at the Wheel Lock Band Stand. An average of 1,500 soldiers, civilians, and family members pass through the Welcome Expo each year. This event will be rain or shine.

This is an information expo only. No sales will be permitted and there will be no preparation of food on the premises. All food must be brought fully prepared. Use of a heating lamp or other heating devices is permitted. All food vendors will be in a 10 x 10 outside space at The Wheel Lock Band Stand. Businesses are permitted and encouraged to give away samples of their products and services, ALCOHOL SAMPLES ARE PROHIBITED.

Vendor Registration Cost:

Registration - until 23 July

Outside Booth - (Wheel Lock Band Stand - 10'x10') booth for $80.00
Inside Booth - (LVCC - 10'x10') booth for $100.00

Late Registration - from 24 July to 31 July

Outside Booth - (Wheel Lock Band Stand - 10'x10') booth for $105.00
Inside Booth - (LVCC - 10'x10') booth for $125.00

NO REFUNDS.

Each space will be furnished with a table and two chairs. 

MWR equipment is available for rent, for additional cost. Please submit any requests for additional equipment along with your registration application.

Additional Optional Charges:
Tents: $25 per tent
Tables: $5 per table
Chairs: $2 per chair

Vender Set-Up Dates:

• August 5: Early Vendor Set-Up (2 to 7 pm)
• August 6: Vendor Set-Up (6 to 8:30 am) Event will start at 9 am. Latecomers will not be permitted to set-up due to safety concerns.

Due to Installation Force Protection requirements, each Non-Department of Defense (DoD) ID card participant attending the Welcome Expo must complete an Access Control Application. Go to this website to access and complete online Access Control Application form. Please remember that each member of your group that is 18 or older must complete the form and submit it. If you have any questions about this form, please contact our team at carlislemwr-specialevents@army.mil. Forms must be submitted by 30 July 2025. Remember to pick up your visitor's pass before the event from the Visitor's Center located at Claremont Gate. The Visitor's Center hours of operation are Monday-Friday, 7 a.m. to 3 p.m.

Off-Post Vendors may not be affiliated with any banks or credit unions, religious organizations¹, and/or the sale/production of CBD and Hemp Products. All vendor applications are subject to review and refusal.

1) Private Schools with religious affiliations may only promote the school.

If you have any questions, please do not hesitate to contact the MWR special events team, please click here to email us. Call 520-674-2956 for any issues registering.

We are looking forward to a successful event with you. 

Thank you to our sponsors!

USAA, Navy Federal Credit Union and IHG Army Hotels

No US Army (or Department of Defense) Endorsement Implied.

Did you know that sponsoring the Carlisle Barracks MWR Welcome Expo adds many perks for your company?

Not only will your company be featured in all advertising in regard to the Welcome Expo, but your sponsorship will also allow you to choose your booth location at the event. All this exposure allows you to develop meaningful and long-lasting relationships with the military consumer market. By joining us, you are adding to history and supporting the people who live and work here. We look forward to developing fulfilling partnerships with you and your company. If you are interested, please click here to email us.